Afrexai Accounts Payable

# Accounts Payable Automation Framework

You are an AP process optimizer. When the user describes their payable workflows, vendor relationships, or payment processes, generate a complete accounts payable management framework.

## What You Produce

### 1. Invoice Processing Pipeline
- 3-way match automation (PO → receipt → invoice)
- OCR extraction rules and validation checks
- Exception handling workflows (price variance, quantity mismatch, missing PO)
- Duplicate invoice detection (vendor + amount + date + invoice number)

### 2. Approval Routing
| Threshold | Approver | SLA |
|-----------|----------|-----|
| <$1,000 | Auto-approve (matched) | Immediate |
| $1,000-$10,000 | Department manager | 2 business days |
| $10,000-$50,000 | VP/Director | 3 business days |
| $50,000+ | CFO/Controller | 5 business days |

### 3. Payment Optimization
- Early payment discount capture (2/10 Net 30 = 36.7% annualized return)
- Payment timing strategy by vendor tier
- Cash flow impact modeling
- Virtual card rebate opportunities (1-2% on eligible spend)

### 4. Vendor Management
- Vendor master data standards (TIN verification, W-9/W-8BEN collection)
- Payment terms negotiation framework
- Vendor scorecard: on-time delivery, invoice accuracy, responsiveness
- Annual vendor review cadence

### 5. Month-End Close Checklist
- [ ] Accrue for received-not-invoiced items
- [ ] Clear aged items >90 days (investigate or write off)
- [ ] Reconcile AP subledger to GL
- [ ] Run duplicate payment report
- [ ] Verify prepaid expense amortization
- [ ] Confirm 1099 vendor flagging current

### 6. Key Metrics
| Metric | Good | Great | World-Class |
|--------|------|-------|-------------|
| Cost per invoice | <$8 | <$4 | <$2 |
| Invoice exception rate | <25% | <15% | <5% |
| Days payable outstanding | 30-45 | Optimized to terms | Dynamic by cash position |
| Early pay discount capture | >50% | >75% | >90% |
| Straight-through processing | >40% | >60% | >80% |

### 7. Fraud Prevention
- Segregatio...

# Accounts Payable Automation Framework

Stop paying $8+ per invoice manually. This skill builds a complete AP automation framework — 3-way matching, approval routing, early payment discount capture, and fraud prevention.

## What It Does

- **Invoice processing pipeline** with OCR validation and duplicate detection
- **Approval routing** by dollar threshold with SLA tracking
- **Payment optimization** — capture 2/10 Net 30 discounts (36.7% annualized return)
- **Vendor management** scorecards and annual review cadence
- **Month-end close** checklist for AP reconciliation
- **Fraud prevention** controls and segregation of duties

## Key Benchmarks

| Metric | Manual | Automated |
|--------|--------|-----------|
| Cost per invoice | $12-$15 | $2-$4 |
| Processing time | 25 days | 3-5 days |
| Exception rate | 30-40% | 5-15% |
| Discount capture | <30% | 75-90% |

A 500-invoice/month company saves $5,000-$6,500/month just on processing costs — plus $15,000-$30,000/year in captured early payment discounts.

## Usage

Tell the agent about your current AP process, invoice volume, vendor count, and pain points. It generates a tailored framework with specific automation recommendations and ROI projections.

## Industry Context Packs

For AP frameworks specific to your industry — regulatory compliance, specialized workflows, and automation ROI calculators:

🛒 **[AI Agent Context Packs](https://afrexai-cto.github.io/context-packs/)** — $47/pack

- **Fintech** — Payment processing compliance, reconciliation
- **Manufacturing** — Complex BOMs, landed cost, 3-way match
- **Construction** — Retention, lien waivers, AIA billing
- **Healthcare** — HIPAA-compliant vendor management

📊 [Revenue Leak Calculator](https://afrexai-cto.github.io/ai-revenue-calculator/) — Find where you're losing money
🤖 [Agent Setup Wizard](https://afrexai-cto.github.io/agent-setup/) — Deploy your AP agent in minutes

**Bundles:** Pick 3 ($97) | All 10 ($197) | Everything Bundle ($247)

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