Contract Renewal & Expiration Manager

# Contract Renewal & Expiration Manager
**Framework: Renewal Readiness Protocol**
**Output: A proactive renewal calendar + decision framework + renegotiation prep package**

Missing a contract renewal costs real money — auto-renewals at bad rates, emergency re-sourcing, lost leverage. This system gives you a structured process to manage every vendor contract renewal proactively: alert triggers, renewal decisions, renegotiation prep, and documentation.

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## Phase 1: Renewal Inventory & Calendar Setup

**Step 1 — Build your renewal calendar**

For every active vendor contract, capture:

| Field | What to Record |
|-------|---------------|
| Vendor Name | Legal name + DBA |
| Contract Start | Date |
| Contract End | Date |
| Auto-Renewal Clause | Yes/No — if yes, notice period required |
| Notice Deadline | Contract end date minus notice period |
| Annual Value | $ACV or total contract value |
| Category | Software / Services / Suppliers / Professional Services |
| Owner | Internal stakeholder responsible for this vendor |

**Priority flag:** Any contract with ACV > $10K or auto-renewal clause = Priority tier (review 90 days out). All others = Standard tier (review 60 days out).

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## Phase 2: The 90/60/30-Day Alert Protocol

**90 days before renewal:**
- Owner receives automated/calendar alert
- Trigger: Vendor Performance Audit (see Vendor Performance Audit skill)
- Decision: Is this vendor still the right solution? Flag for review.
- Action: Schedule renewal decision meeting

**60 days before renewal:**
- Complete renewal decision (renew vs. renegotiate vs. replace)
- If renewing as-is: confirm terms, draft renewal notice
- If renegotiating: begin prep (Phase 3)
- If replacing: begin vendor search, trigger parallel onboarding timeline

**30 days before renewal:**
- All paperwork finalized and signed
- If auto-renewal with notice clause: send written notice by this date
- Confirm successor vendor is ready (if replacing)
- Update renewal calendar for next cycle...